Radcliffe First Privacy Notice
Contact details
Post : 5 Bridgemere Close, Radcliffe, MANCHESTER, M26 4FS
Email : admin@radcliffefirst.co.uk
This privacy notice tells you what to expect us to do with your personal information and offers additional information in respect of the details provided when you contact us by email, the online web form, social media or in person.
“Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photographs, videos, email address, or address). Identification can be directly using the data itself or by combining it with other information which helps to identify a living individual. The processing of personal data is governed by legislation relating to personal data which applies in the United Kingdom including the General Data Protection Regulation (the “GDPR) and other legislation relating to personal data and rights such as the Human Rights Act.
Radcliffe First will comply with data protection law. This says that the personal data we hold about you must be:
What information we collect, use, and why
We collect or use the following information relating to:-
Our Members / Supporters
General Electorate by logging requests or reporting a problem
Donors
Election Campaigns
Below is a list of personal data we may collect during your time as an official Member.
Below is a list of personal data we may collect from the General Electorate and Donors
Your name
Your address, including post code
Your phone number
Your email address
Your bank details if making payment etc
Where do we get your personal data?
We may collect personal data in a variety of ways and at a variety of times throughout our interactions with you. Here is the list of ways we may collect your personal data from you:
What do we use your personal data for and what is our lawful basis for using it?
We collect information under Article 6 of the UK General Data Protection Regulations enabling us to deal effectively with any issues, complaints or requests. We may use your personal data for the following purposes and on the following lawful bases.
Our lawful bases for collecting or using personal information are:
NOTE: We do not sell your personal data to any third parties.
Other data controllers Radcliffe First works with:
We may need to share your personal data with them so that they can carry out their responsibilities to the council. If we and the other data controllers listed above are processing your data jointly for the same purposes, then Radcliffe First and the other data controllers may be “joint data controllers” which means we are collectively responsible to you for your data. Where each of the parties listed above are processing your data for their own independent purposes then they are independently responsible and if you have any questions or wish to raise a complaint, you should do so directly to the relevant data controller.
Purpose for using personal data
We use your personal data for some or all of the following purposes:
In order to manage its members and supporters, RF needs to collect some personal data from you as without this information, we would be unable to carry out some necessary functions. At all times, we will only use the minimum amount of information required to be able to manage members and we take steps to periodically delete data we no longer need.
To process your membership application, register you as a member, manage your membership and communicate with you about all membership related matters over email, text (SMS) or by post.
To ensure you meet the conditions of membership at all times as outlined in the RF Constitution. To administer membership suspensions and expulsions.
To send you emails, including but not limited to, notifications related to your membership payments, notifications about members meetings, annual general meetings, leadership and / or candidate selections.
To identify personal data and take relevant action upon submission of a data subject rights request.
To be able to assess any impact on individuals of a data breach involving personal data held on RF systems.
To help investigate any concerns or complaints you may have regarding issues you raise to RF or one of our Councillors.
Who do we share your personal data with?
Any data shared is the minimum necessary, this may include information being passed to the local council, councillors or third parties to enable complaints and or casework to be completed. However Councils and Councillors have separate data controllers and this Privacy Notice will be relevant for any work you do with them.
There may be scenarios where we are subject to a legal obligation to disclose or share your personal data, such as with law enforcement agencies, regulatory bodies or public authorities in order to prevent or detect crime, or prove we have adhered to their request. We will only ever disclose your personal data to these third parties to the extent we are required to do so by law.
How long will we keep your personal data?
We only retain your personal information for as long as is needed to fulfil the purpose and in accordance with the relevant legislation. For example personal data relating to RF members will be kept for as long as that person remains a member of the organisation. Personal data relating to case work, complaints etc (including emails) being dealt with by a councillor will be destroyed within 3 – 12 months or before if the details are no longer required. NB Any council related issues will be subject to Bury Councils Data Controller.
Data shall be reduced, redacted, de-identified and deleted at appropriate times so we retain the minimum amount of data possible when you are a member and further reduced when you are no longer a member.
On the basis of keeping people safe from any harm, and our legitimate interest in knowing who has or has not been a member in the past when there may be future safeguarding or legal concerns or requests for member information, we retain all personal data we have captured from you.
Where you do submit a right to deletion request we will retain your information if:
Retention Schedule Under the Freedom of Information Act 2000
The retention schedule lays down the length of time which the record needs to be retained and the action which should be taken when it is of no further administrative use
Electronic minutes or members meetings & AGM’s Permanently
Annual Accounts Permanently
Bank Statements Permanently
Paid Invoices 5 years
Complaints 1 year
General Information 3 months
Routine Correspondence / Emails 6 months after relevant issue has been completed
Membership Whilst person remains a member
ALL documents that are no longer required for Administrative purposes will be shredded and disposed of as confidential waste.
Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal data.
Your right to rectification - You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal data in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal data in certain circumstances.
Your right to object to processing - You have the right to object to the processing of your personal data in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.
Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent.
You don’t usually need to pay a fee to exercise your rights. If you make a request, we have one calendar month to respond to you.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
How to complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
Last updated 17 July 2024
Promoted by Donald Berry on behalf of Radcliffe First Party, 5 Bridgemere Close, Radcliffe M26 4FS
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